XXVI

ANNUAL

Saturday & Sunday

October 17^th & 18th, 2009

PRESENTED BY THE FESTIVAL COMMITTEE

FOR THE BENEFIT OF THE RESTORATION & PRESERVATION

2009 EXHIBITOR CONTRACT

NAME________________________________COMPANY_____________________________

ADDRESS__________________________________PHONE___________________________

NJ STATE SALES TAX #_______________________________________

EXHIBITING: ART____CRAFT____ANTIQUE_____DESCRIPTION OF MDSE_______________________________________________________________________

#OF SPACES REQUESTED:___EACH CRAFT/ART SPACE IS APPROX. 15X15 FT.    PLEASE NOTE:  NO VEHICLES MAY BE PARKED IN ANY SPACE.  PARTICIPANTS MUST UNLOAD VEHICLE AT SPACE & THEN PARK IN VENDOR PARKING LOT.  PARKING IS ONE CAR PER SPACE.  EXTRA VEHICLES MUST PARK AT SCHOOL FOR A $5.00 FEE. 

NOTE:  SPACE FEE IS NONREFUNDABLE.  THERE WILL BE NO REFUNDS ISSUED FOR ANY REASON.  IN SIGNING THIS CONTRACT, EXHIBITOR AGREES TO ABIDE BY ALL RULES AND REGULATIONS AS STIPULATED BY THE FESTIVAL COMMITTEE OF CHATSWORTH.  SPACE FEE: $200.00 FOR 2 DAYS.  THERE ARE NO 1 DAY RESERVATIONS.  ABSOLUTELY NO CLOTHING OF ANY KIND UNLESS APPROVED BY FESTIVAL COMMITTEE.

IN THE ACCOMPANYING RULES AND ANY & ALL FUTURE REGULATIONS THE FESTIVAL COMMITTEE MIGHT FIND NECESSARY TO INSTITUTE.  EXHIBITOR ALSO AGREES TO SAVE AND HOLD HARMLESS; THE FESTIVAL COMMITTEE, TOWN OF CHATSWORTH, AND ANY OTHER ORGANIZATIONS DESIGNTED BY THE FESTIVAL COMMITTEE, AND ALSO THESE ENTITIES’ OWNERS, MANAGERS, EMPLOYEES, AGENTS AND ALL REPRESENTATIVES FROM LEGAL RESPONSIBILITY FROM ANY LIABILITY, DAMAGE, FIRE, THEFT, LOSS, FINES, COST, CLAIM OR SUIT.

EXHIBITOR

SIGNATURE:_______________________________________________DATE:________________________

ALL CONTRACTS MUST INCLUDE:

3 PICTURES OF ITEMS YOU WILL BE SELLING & 1 OF DISPLAY

STAMPED SELF-ADDRESSED BUSINESS SIZE ENVELOPE

PAYMENT IN FULL, MAKE CHECK PAYABLE TO:  FESTIVAL COMMITTEE, PO BOX 286, CHATSWORTH, NJ 08019

DEADLINE IS SEPTEMBER 1^ST, 2009 OR UNTIL FILLED.  IF PAYMENT IS MADE AFTER SEPTEMBER 1^ST, THE COST OF A SPACE IS $225.00 AND MUST BE IN THE FORM OF A CERTIFIED CHECK OR MONEY ORDER.

JURYING WILL BEGIN WHEN WE RECEIVE THE FIRST APPLICATION AND ON A CONTINUING BASIS AS APPLICATIONS ARE RECEIVED.  SPACES ARE ASSIGNED ON A FIRST COME BASIS.

YOU WILL RECEIVE A LETTER AS VERIFICATION OF ACCEPTANCE.

FOR FURTHER INFORMATION CALL (609)726-9237, FAX (609)726-1459.

THE 26^th  ANNUAL

EXHIBITOR RULES & REGULATIONS

1.                Exhibitors shall arrive for set-up no earlier than noon and no later than 7pm on Friday, October 16^th, 2009 and not before 5am on Saturday, and no later than 8am, October 17, 2008.  YOU MUST REPORT TO SET-UP COORDINATOR TO RECEIVE YOUR ASSIGNED SPACE.  SPACES ARE PRE-ASSIGNED.  Please attempt to be present for Friday set-up if possible, as this greatly alleviates congestion Saturday morning.  All vehicles MUST be removed from show ground selling areas by 8:30am both days of show.  We cannot promise specific spaces.  Please be patient & cooperate during set-up.  This festival is run entirely by VOLUNTEERS.  THIS IS “RAIN OR SHINE”.  THERE IS NO RAIN DATE.  SPACE FEE IS NON-REFUNDABLE.  THERE WILL BE NO REFUNDS OF SPACE FEE FOR ANY REASON.

2.                Exhibitors must display and sell ONLY the items they were juried in with.  Food vendors may sell only those items approved.  YOU MAY NOT SELL HOT DOGS, BAKED GOODS, OR ICE CREAM.  Food vendors must comply with all local, county, and state regulations concerning food sales, carry appropriate liability and product liability insurance, and PROVIDE PROOF THEREOF to the Festival Committee.  CRAFTS MUST BE HANDCRAFTED BY EXHIBITOR.  Buy/sell or imported merchandise is NOT acceptable, and will not be tolerated.  Antique Dealers must show bonafide and or collectables, not reproductions.   Items considered inappropriate in the opinion of the Festival organizers are not allowed, and exhibitors of such merchandise will be asked to leave, forfeiting their space fee.  Decisions of the Festival Committee are final.  No foodstuffs of any kind are allowed to be sold, excepting by approved Food Vendors.  This includes baked goods, vinegars, jams, and jellies.  The Festival Committee reserves the right to require the removal of any item for sale that in their opinion is not acceptable.  We will be conducting  on-site jurying both days of the show.

3.                All vertical racks, tents, and canopies and all other displays MUST be staked down or otherwise taken care to be safely erected.  THINK SAFETY!  The Safety Committee will be conducting a survey of the booths Saturday morning.

4.                Exhibitors MUST stay until the end of the Festival each day.  It is dangerous to attempt to maneuver out of the Festival grounds during the show.  In case of emergency necessitating your leaving early, please see the Festival Committee.  Booth spaces for crafter and artists are approximately 15x15ft.  No exhibitor shall park vehicles within selling spaces.  All vehicles must be unloaded at space and immediately moved to the designated  parking lot.  ONE  PARKING  SPACE  FOR EACH SPACE RENTED WILL BE ISSUED TO EXHIBITORS.  Exhibitors must stay within their allotted space.  Do not block pedestrian traffic.  Do not park in designated emergency exits and walkways.  Traffic flow is essential for both SALES and SAFETY.  No exhibitor is to subdivide his or her contracted space.

5.                EXHIBITORS MUST TAKE THEIR TRASH HOME WITH THEM!!  We have limited capabilities to accommodate trash.  Do not leave cardboard boxes, bags, etc….Take them with you!    There is NO electric available for Food Vendors at their space.  Food Vendors must provide electric for themselves if needed.  All booth spaces must be clean and free of all debris & garbage at the end of the Festival, or the exhibitor at that booth space will not be invited to future shows.  FOOD VENDORS MUST TAKE ALL COOKING OILS AND GREASE HOME WITH THEM.

6.                There will be ABSOLUTELY NO ALCOHOLIC BEVERAGES allowed on the grounds of the Festival.

7.                Exhibitors are REQUIRED to possess a VALID NJ SALES TAX CARD, and to prominently display the card at their booth during Festival hours.  Exhibitors MUST charge sales tax on all sales, and it is the sole responsibility of the individual exhibitor to be in compliance with all regulations and to properly remit sales tax to the NJ Division of Taxation.  Exhibitors who need to obtain a NJ State Sales Tax Card should call:  Sales & Use Tax (609)588-2200.  In the event the NJ Division of Taxation visits the Festival, we ask that all exhibitors be polite and cooperative.

8.                NEITHER THE WHITE HORSE INN OR THE FIREHOUSE IS NOT OPEN TO THE PUBLIC FOR USE OF THE BATHROOMS.